Staff Accountant

About the Role

We are seeking a Staff Accountant to support day-to-day accounting operations, including accounts payable, accounts receivable, general ledger activity, and month-end close. This role works closely with the Controller and helps ensure financial records remain accurate, organized, and current.

This is a hands-on role suited for someone who is comfortable working in the details each day, processing transactions, reconciling accounts, and maintaining supporting documentation.

Responsibilities

Accounts Payable

• Monitor and manage the AP shared inbox daily

• Process vendor invoices in the AP platform, including coding and routing for approval

• Follow up on outstanding approvals to keep invoices moving through the workflow

• Manage vendor payments (ACH, check, wire)

• Process employee expense reimbursements

• Reconcile AP subledger to the general ledger

• Maintain vendor records, including W-9 collection and 1099 compliance

Accounts Receivable

• Review and reconcile customer invoices generated by operations through the project management system to the accounting system

• Monitor AR aging and follow up on outstanding balances

• Deposit customer checks and post payments in the accounting system

• Reconcile AR subledger to the general ledger

General Accounting

• Monitor and manage the accounting inbox daily

• Prepare and post journal entries

• Perform monthly balance sheet reconciliations

• Assist with month-end and year-end close processes

• Prepare supporting schedules and documentation for external auditors as needed

Payroll and HR Support

• Review and post payroll journal entries

• Assist with payroll reconciliation and reporting

• Coordinate with HR on processing new hires, terminations, and employee changes

Other

• Assist with ad hoc reporting and analysis

• Participate in process improvement and documentation efforts

Qualifications

Required

• Bachelor's degree in Accounting

• 1+ years of accounting experience

• Working knowledge of full-cycle AP and AR

• Proficiency in Excel (lookups, pivot tables, basic formulas at minimum)

• Strong attention to detail and ability to meet deadlines

• Clear written and verbal communication

Preferred

• Experience with cloud-based ERP systems including Sage Intacct

• Experience with AP automation platforms including Bill.com and Ramp

• Experience supporting external audits